Managed metadata activities on Virtosoftware Guides & Docs

Get assignable value from taxonomy field

Thu, 24 Oct 2024 18:39:39 +0000

Returns the assignable value from a taxonomy field in this format: “WSSID;#VAL|GUID”.

This is necessary because SharePoint workflows use different formats to get and set managed metadata field values. When retrieving a managed metadata field value, SharePoint returns the format “VAL|GUID.” When setting a value, the format “WSSID;#VAL|GUID” is required, where WSSID is the ID of the associated row in the hidden taxonomy list.

This activity supports managed metadata fields that accept multiple values.

Resolve term internal value from managed metadata

Thu, 24 Oct 2024 18:39:30 +0000

Resolves the internal values of a taxonomy field in this format: “WSSID;#VAL|GUID.”

Note: This activity automatically creates a WssId for terms that are not yet referenced from the site.

Delete group from managed metadata

Thu, 24 Oct 2024 18:39:22 +0000

This activity removes a group from the managed metadata store.

SharePoint Workflow Designer Phrase#

Delete this group from default term store at this site URL.

Parameters

Parameter

Description

this group

Name of the term group.

default term store

Optional. Name of the term store. If left empty, the first term store will be used.

this site URL

Optional. Site URL. If left empty, the current site will be used.

Create group in managed metadata

Thu, 24 Oct 2024 18:39:14 +0000

This activity creates a group in the managed metadata store.

Note: If the group doesn’t exist, the activity will create a new element; otherwise, it will be ignored.

SharePoint Workflow Designer Phrase#

Create this group in default term store at this site URL. Set this group managers as group managers and this contributors as contributors.

Parameters

Parameter	Description
this group	Name of the term group.
default term store	Optional. Name of the term store. If left empty, the first term store will be used.
this site URL	Optional. Site URL. If left empty, the current site will be used.
this group managers	Optional. Enter user names, group names, or email addresses to grant group manager permissions. Separate multiple users with semicolons. These users will have contributor permissions and can also add users to the contributor role.
this contributors	Optional. Enter user names, group names, or email addresses. Separate them with semicolons. These users will have full permissions to edit terms and term set hierarchies within this group.

Remove term from managed metadata

Thu, 24 Oct 2024 18:39:06 +0000

This activity removes terms from the managed metadata store.

SharePoint Workflow Designer Phrase#

Remove this term from this group in default term store at this site URL. Language: 1033

Parameters

Parameter	Description
this term	Path of term set and terms, separated by ‘\|’ or ‘;’ Example: “Week” – removes the term set “Week” Example: “Week\|Mon” – removes the term set “Week” and sub-term “Mon” Example: “Week\|Mon\|AM” – removes the term “AM” Note: A single name cannot exceed 255 characters and cannot contain any of the following illegal characters: ; " < > \| & tab
this group	Name of the term group.
default term store	Optional. Name of the term store. If left empty, the first term store will be used.
this site URL	Optional. Site URL. If left empty, the current site will be used.
1033	The language of the term name. Default: 1033 - English (United States). The following table lists the locales/languages with an assigned Locale ID (LCID).

Add term to managed metadata

Thu, 24 Oct 2024 18:38:57 +0000

This activity adds terms to the managed metadata store.

Note: If the group or term item doesn’t exist, the activity will create a new element; otherwise, it will continue.

SharePoint Workflow Designer Phrase#

Add this term to this group in the default term store at this site URL. Language: 1033

Parameters

Parameter	Description
this term	Path of term set and terms, separated by ‘\|’ or ‘;’ Example: “Week” – creates the term set “Week” Example: “Week\|Mon” – creates the term set “Week” and sub-term “Mon” Example: “Week\|Mon\|AM” – creates the term set “Week,” sub-term “Mon,” and sub-term “AM” Note: A single name cannot exceed 255 characters and cannot contain any of the following illegal characters: ; " < > \| & tab
this group	Name of the term group
default term store	Optional. Name of the term store. If left empty, the first term store will be used.
this site URL	Optional. Site URL. If left empty, the current site will be used.
1033	The language that the new term name is in. Default: 1033 - English (United States). The following table lists the locales/languages with their assigned Locale ID (LCID).