SharePoint Site Management activities on Virtosoftware Guides & Docs

Copy SharePoint group

Thu, 24 Oct 2024 18:32:15 +0000

This activity creates a copy of the specified SharePoint group to another site.

SharePoint Workflow Designer Phrase#

Copy group name SharePoint group from source site url in one site collection to destination site url in another site collection.

Parameters

Parameter	Description
group name	Name of the SharePoint group. Example: “Viewers”.
from source site URL in one site collection	The URL of the source subsite.
destination site URL in other site collection	The URL of the destination subsite.

Update site title and description

Thu, 24 Oct 2024 18:32:07 +0000

This activity updates the site title and description.

SharePoint Workflow Designer Phrase#

Set this new title and this new description at this site URL

Parameters

Parameter	Description
this new title	The new title of the site.
this new description	Description of the site.
this site url	The URL of the subsite you want to update.

Create Navigation heading

Thu, 24 Oct 2024 18:31:59 +0000

This activity creates a new navigation heading in Quick Launch.

SharePoint Workflow Designer Phrase#

Create navigation heading web address with description at current site URL

Parameters

Parameter	Description
web address	URL that points to the content.
description	Optional. Display name for the navigation node.
current site URL	Optional. The URL of the site where the navigation item is being created. Default is the current site.

Create Navigation link

Thu, 24 Oct 2024 18:31:50 +0000

This activity creates a new navigation link in either the Top Link Bar or Quick Launch.

SharePoint Workflow Designer Phrase#

Create navigation link web address with description in this heading in Quick Launch at current site URL

Parameters

Parameter

Description

web address

URL that points to content.

description

Optional. Display name for the navigation node.

this heading

Optional. Name of the parent heading for Quick Launch navigation. Examples: Site, Pictures, etc.

Quick Launch

Select the navigation type:
- Quick Launch - Create a new link in Quick Launch navigation.
- Top Link Bar - Create a new link in Top Link Bar navigation.

current site URL

Optional. The URL of the site where the navigation item is being created. Default is the current site.

Create SharePoint list

Thu, 24 Oct 2024 18:31:42 +0000

This activity creates a new SharePoint list or document library using the specified template.

SharePoint Workflow Designer Phrase#

Create a new list titled this title at parent site URL, using this template, with description this description, display on Quick Launch Yes, and store list URL in variable.

Parameters#

Parameter	Description
this title	The title of the new list. The maximum length is 255 characters.
parent site url	Optional. The complete URL where the list should be created, or leave empty to create the list in the current site. Example: `http://server01`
this template	Specifies the name of the list template to be used for the new list.
this description	Optional. Description of the new list.
display on QuickLaunch	Yes if the list should appear on the Quick Launch area of the homepage; otherwise, No.

Enumerates all list templates with PowerShell

Set default permission group

Thu, 24 Oct 2024 18:31:33 +0000

This activity allows setting default permission groups (Visitors, Members, Owners) for a SharePoint site.

SharePoint Workflow Designer Phrase#

Set this group name as Visitor permission group for site URL

Parameters

Parameter	Description
this group name	Name of the SharePoint group.
Visitor	- Visitors - Default visitor group of the website. - Members - Default group for users with contribute permissions. - Owners - Default owner group of the website.
site URL	Optional. The URL of the site collection where the permission group is being modified. Default is the current site collection.

Get current web property

Thu, 24 Oct 2024 18:31:25 +0000

This activity reads a property of the current SharePoint site and stores the result in a variable.

SharePoint Workflow Designer Phrase#

Lookup URL property for Current Site and store result in variable.

Parameters

Parameter	Description
URL	Name of the SPSite property. Default value is URL. Find more user properties here: Find more site properties here: Microsoft SharePoint SPSite Properties

Get current site property

Thu, 24 Oct 2024 18:31:15 +0000

This activity reads a property of the current SharePoint site and stores the result in a variable.

SharePoint Workflow Designer Phrase#

Lookup URL property for Current Web and store result in variable.

Parameters

Parameter	Description
URL	Name of the SPSite property. Default value is URL. Find more site properties here: Microsoft SharePoint SPWeb Properties

Deactivate SharePoint feature

Thu, 24 Oct 2024 18:31:08 +0000

This activity deactivates a feature in the feature collection.

Note: You must first determine the scope of the feature. If the scope is web-based or site collection-based, the url parameter is required. However, if the scope is farm-based, the url parameter is not required.

SharePoint Workflow Designer Phrase#

Deactivate this feature in feature collection at this URL. Force Yes

Parameters

Parameter

Description

this feature

Feature display name or Feature ID (GUID) that identifies the feature definition to remove.
Example: "Virto Alerts Customizer for SharePoint Web Part"
Example: "04a03950-8f99-4ebd-9437-67be388e514c"

this URL

Optional. Complete site or web URL. If URL is empty, the current URL will be used. If the feature’s scope is farm-based, the URL parameter is not required.

Force Yes

Specifies that deactivation of the feature will be forced.

Activate SharePoint feature

Thu, 24 Oct 2024 18:31:00 +0000

This activity activates a feature in the feature collection.

SharePoint Workflow Designer Phrase#

Activate this feature in feature collection at this URL. Force Yes

Parameters

Parameter

Description

this feature

Feature display name or Feature ID (GUID) that identifies the feature definition to add.
Example: "Virto Alerts Customizer for SharePoint Web Part"
Example: "04a03950-8f99-4ebd-9437-67be388e514c"

this URL

Optional. Complete site or web URL. If URL is empty, the current URL will be used. If the feature’s scope is farm-based, the URL parameter is not required.

Force Yes

Specifies that activation of the feature will be forced.

Change page layout

Thu, 24 Oct 2024 18:30:51 +0000

This activity changes a page’s layout to a new one.

Note: For MOSS only.

You should specify the full URL of the page and the name of the new page layout. This activity loads the page from a site that supports publishing (PublishingWeb) and modifies its layout. Use the “Check Out Item Extended” and “Check In Item Extended” activities to check out and check in the page before making modifications.

Remove SharePoint group from Quick Launch

Thu, 24 Oct 2024 18:30:43 +0000

This activity removes a group from the Quick Launch on the People and Groups page.

SharePoint Workflow Designer Phrase#

Remove user this user from this group SharePoint group in current site collection.

Parameters

Parameter	Description
this group	Name of the SharePoint group
current site collection	Optional. The URL of the website from which the user account is being removed. Default is the current site collection.

Add SharePoint group to Quick Launch

Thu, 24 Oct 2024 18:30:35 +0000

This activity adds a group to the Quick Launch on the People and Groups page.

SharePoint Workflow Designer Phrase#

Add user this user to this group SharePoint group in current site collection.

Parameters

Parameter	Description
this group	Name of the SharePoint group.
current site collection	Optional. The URL of the site collection where the user account is being added. Default is the current site collection.

Set list anonymous access

Thu, 24 Oct 2024 18:30:27 +0000

This activity configures anonymous access to a list.

Note: To perform this action:

The administrator must have enabled anonymous access for the Web application.
Anonymous access must be enabled on the site. You can use the Set site anonymous access activity to enable anonymous access on a site.
The list or library must have unique permissions. You can use the Change list permissions inheritance activity to stop inheriting permissions.

Caution: Enabling anonymous access makes a web server inherently less secure because anonymous users and authenticated users who have not been granted access to your site could potentially change settings or content on your site or launch a denial of service attack against your server. Actions taken by anonymous users cannot be traced to an authenticated user account.

Set site anonymous access

Thu, 24 Oct 2024 18:30:17 +0000

This activity configures anonymous access to a website.

Note: To perform this action, an administrator must have enabled anonymous access for the web application.

Caution: Enabling anonymous access makes a web server inherently less secure, as anonymous users and authenticated users without granted access to your site can potentially change settings or content or launch a denial of service attack against your server. Their actions cannot be traced to an authenticated user account.

Delete user from SharePoint site collection

Thu, 24 Oct 2024 18:30:06 +0000

This activity removes a user from an existing SharePoint site.

SharePoint Workflow Designer Phrase#

Delete user this user from SharePoint site collection.

Parameters

Parameter	Description
this user	User login name. Allows multiple users or groups separated by ';'. Example: “domain\user1; domain\user2”.

Remove all users from SharePoint group

Thu, 24 Oct 2024 18:29:59 +0000

This activity removes all users from an existing SharePoint group.

SharePoint Workflow Designer Phrase#

Remove all users from this group SharePoint group in current site collection.

Parameters

Parameter	Description
this group	Name of the SharePoint group
current site collection	Optional. The URL of the site from which user accounts are being removed. Default is the current site collection.

Remove user from SharePoint group

Thu, 24 Oct 2024 18:29:52 +0000

This activity removes a user from an existing SharePoint group.

SharePoint Workflow Designer Phrase#

Remove user this user from this group SharePoint group in current site collection.

Parameters

Parameter	Description
this user	User login name. Allows multiple users or groups separated by ';'. Example: “user1; domain\user2”.
this group	Name of the SharePoint group.
current site collection	Optional. The URL of the site from which the user account is being removed. Default is the current site collection.

Add user to SharePoint group

Thu, 24 Oct 2024 18:29:41 +0000

This activity adds a user to an existing SharePoint group.

SharePoint Workflow Designer Phrase#

Add user this user to this group SharePoint group in current site collection.

Parameters

Parameter	Description
this user	User login name. Allows multiple users or groups separated by ';'. Example: “user1; domain\user2”.
this group	Name of the SharePoint group.
current site collection	Optional. The URL of the site collection to which the user account is being added. Default is the current site collection.

Rename SharePoint group

Thu, 24 Oct 2024 18:29:34 +0000

This activity renames a SharePoint group.

SharePoint Workflow Designer Phrase#

Rename this group to this new group at site URL.

Parameters

Parameter	Description
this group	Current name of the SharePoint group.
this new group	New name of the SharePoint group.
site URL	Optional. The URL of the site collection where the group is being renamed. Default is the current site collection.

Delete SharePoint group

Thu, 24 Oct 2024 18:29:24 +0000

This activity removes a SharePoint group from the current site.

SharePoint Workflow Designer Phrase#

Delete this group from current site collection.

Parameters

Parameter	Description
this group	Name of the SharePoint group
current site collection	Optional. The URL of the site collection where the group is being deleted. Default is the current site collection.

Create SharePoint group

Thu, 24 Oct 2024 18:29:17 +0000

This activity adds a new SharePoint group to the current site.

SharePoint Workflow Designer Phrase#

Create this group and make this user the owner, assign this permission level, can view: Group Member, can edit: Group Owner, add members at site url.

Parameters#

Parameter

Description

this group

Name of the new SharePoint group.

this user

Optional. Single user login or group name. The owner can manage the group, including adding and removing members or deleting the group. Only one user or group can be the owner. If left empty, the user who created the site will be used as the owner.

this permission level

Optional. The permission level for members of this SharePoint group on this site. Multiple permissions can be assigned, separated by ‘,’ or ‘;’. Example: "Approve, Read, View Only".

Group Member

Specify who has permission to view the list of group members: Group Member (default) or Everyone.

Group Owner

Specify who has permission to edit the list of group members: Group Owner (default) or Group Members.

Members

Optional. The members of the group. Use ‘,’ or ‘;’ to separate multiple users. Example: “DOMAIN\User_Alias; DOMAIN\User_Alias2”.

site URL

Optional. The URL of the site collection where the group is being created. Default is the current site collection.

Note: You can set the permission level only if the site does not inherit permissions from the site collection. Otherwise, you will receive the error: “This operation is not allowed on an object that inherits permissions.”

Rename SharePoint site

Thu, 24 Oct 2024 18:29:09 +0000

This activity renames the SharePoint site by site URL.

SharePoint Workflow Designer Phrase#

Rename this URL to this new name.

Parameters

Parameter	Description
this URL	The URL of the subsite you want to rename.
this new name	The new name of the site.

Delete SharePoint site

Thu, 24 Oct 2024 18:29:01 +0000

This activity deletes the SharePoint site by site URL.

Note: Use the “Delete SharePoint Site Collection” activity to delete a parent site.

SharePoint Workflow Designer Phrase#

Delete this URL site.

Parameters

Parameter	Description
this URL	The URL of the subsite to delete.

Create SharePoint site

Thu, 24 Oct 2024 18:28:53 +0000

This activity creates a new SharePoint site as a subsite at the specified URL.

SharePoint Workflow Designer Phrase#

Create a new site titled this title at this url, using this template, with description this description, use unique permissions: No, use the top link bar from the parent site: No, display this site on the Quick Launch: No, and in the Top Link: No of the parent site.

Parameters#

Parameter	Description
this title	The title of the new site. The maximum length is 255 characters.
this URL	The complete URL where the site should be created, or a relative URL to the current site. Example: If the parent site is `http://server01/MyDocs`, a correct URL for the new subsite could be `http://server01/MyDocs/MyChild` or `MyChild` if the workflow is running on the `http://server01/MyDocs` site.
this template	Optional. Specifies the template type for the new site. If not specified, the site owner can choose a template upon first access. Acceptable formats include: - `name#configuration` (e.g., `STS#0`). If the configuration is not specified, configuration 0 is the default. - Template title from Site Template Gallery (e.g., “Example template”) - Template file name from Site Template Gallery (e.g., `ExampleTemplate.stp`).

this description	Optional. Description of the new site.
use unique permissions	Specifies whether the site has unique permissions instead of inheriting from the parent site. Default value is No.
use the top link bar from the parent site	Specifies whether this site will have its own top link bar or use the one from the parent site.
display this site on the Quick Launch	Specifies whether links to this site appear in the Quick Launch and the top link bar of the parent site.
display this site in the Top Link	Specifies whether links to this site appear in the Quick Launch and the top link bar of the parent site.

Note: The template should be uploaded to the Site Template Gallery (see instructions below) or added to the global templates list using the STSADM -o AddTemplate command (see Microsoft documentation).

Delete SharePoint site collection

Thu, 24 Oct 2024 18:28:35 +0000

This activity completely deletes a top-level site and any subsites within that site in the specified web application.

SharePoint Workflow Designer Phrase#

Delete this URL site collection.

Parameters

Parameter	Description
this URL	The URL of the site collection to be deleted.

Create SharePoint site collection

Thu, 24 Oct 2024 18:28:27 +0000

This activity creates a new top-level web site in the current web application.

Note: By defining managed paths, you can specify which paths in the URL namespace of a web application are used for site collections. You can specify that either one site collection or multiple site collections exist at a specified path. For example, an explicit path of “hr” indicates that the URL http://server/hr is a site collection, whereas a wildcard path of “sites” indicates that child URLs of http://server/sites/, such as http://server/sites/team, are site collections. To add a new URL path, go to the Define Managed Paths page (Central Administration > Application Management > Define Managed Paths).

Set SharePoint group's owner

Thu, 24 Oct 2024 18:28:19 +0000

Specify who has permission to edit the list of group members.

SharePoint Designer Phrase

Parameters#

Input parameters

Parameter	Description	Example
this user	User login name or email.	`mycompany\john; john@gmail.com`
this group	Name of the SharePoint group.	`Home owners`, `4`, `Home Viewers`
Site URL	The URL of the source SharePoint site. If left empty, the current site will be used.	https://contoso/Sites/SiteUrl; [%Workflow Context:Current Site URL%]/subSite

Example